Rejection Email After Interview

Rejection Email Template: Handling Rejections with Care and Professionalism

Rejecting a candidate after an interview is never easy, but it’s a crucial step in maintaining your company’s reputation and ensuring a positive candidate experience. How you deliver this news can make a lasting impact on the candidate’s perception of your brand and can even keep the door open for future opportunities.

Acknowledge Their Effort: Recognize the time and energy the candidate invested in the interview process.
Be Clear and Honest: Clearly communicate the decision while being sensitive to the candidate’s feelings.
Encourage Future Interaction: Express that the door is open for future opportunities, maintaining a positive relationship.
Provide Feedback (If Appropriate): Offering constructive feedback can be invaluable for the candidate’s growth and leaves a positive impression.

An effectively crafted rejection email respects the candidate’s efforts and leaves them with a positive impression of your company, despite the outcome.

Email template:

Subject: Thank You for Your Time - [Job Title] Interview

Dear [Candidate's Name],

I hope this message finds you well.

Thank you for taking the time to interview for the [Job Title] position at [Company Name]. We appreciate the effort you put into the process and enjoyed getting to know you.

After careful consideration, we have decided not to move forward with your application at this time. This was a difficult decision, as we were genuinely impressed with your skills and experience.

We want to express our sincere gratitude for your interest in [Company Name]. We encourage you to apply for future openings that may better match your experience and goals. We will keep your resume on file and may reach out if another opportunity arises that could be a great fit.

Wishing you the best of luck in your job search and future endeavors.

Best regards,

[Your Full Name]

[Your Job Title]

[Company Name]